Conference Knowledge Base

Practical guides for academic events

Practical answers to high-frequency conference questions—website building, calls for papers, schedules, invitation letters, check-in and AI citation—organized as question → answer → checklist, drawn from 15 years of conference informatics practice and updated biweekly.

All articles

Ordered by the event lifecycle: site and CFP before the event, schedule and check-in during, archives and AI citation after.

How to Build an Academic Conference Website: A 4-Step Guide

Building a conference website takes four steps: prepare materials → choose a plan (Basic from CNY 5,000) → confirm template and sections → test and go live.

Published: 2026-11-04

How to Write a Call for Papers: 7 Essential Elements

A call for papers needs seven elements: full conference name, dates and venue, organizing bodies, topics, submission requirements, key dates, and contacts.

Published: 2026-11-04

How to Organize Conference Schedules and Parallel Sessions

Set the plenary framework first (opening, keynotes, closing), then break into parallel sessions; publish through a schedule dashboard so changes go live instantly and attendees see the same latest program on web and mobile..

Published: 2026-11-04

How to Issue Invitation Letters and Attendance Proofs

An invitation letter combines conference details and attendee details, with an English version for international attendees; an attendance proof records name, affiliation, role and dates.

Published: 2026-11-04

How to Choose a Conference Check-in Method: 3 Compared

Three common check-in methods: manual list check, on-site badge printing, and QR code scanning.

Published: 2026-11-04

How to Get Conference Info Cited by AI Assistants (GEO Basics)

To get conference information cited and recommended by AI assistants such as Doubao and DeepSeek, complete four basics: allow AI crawlers, provide structured data (JSON-LD), write content in answer-first style, and keep information consistent across channels and updated..

Published: 2026-11-04

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