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For TRIAL
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15YearsPlatform Experience
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20000+Meetings
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1000000+Attendees
Academic Conference Website
We are more familiar with the requirements and respond more quickly
Academic conferences
Starting from preparation, not just the website
Academic Conference System
The Yunhuitong conference system solution covers website building, registration, submission & review, payment and QR check-in. Basic plan from CNY 5,000, standard sites live within days, and all data belongs to the organizers.
Pain points in demand
The number of domestic and international academic exchange conferences held in our country is increasing day by day, and the scale of the conferences is getting larger and the requirements are constantly increasing. Attendees and conference organizers hope to provide more timely, fast, and convenient conference services. As the organizer and manager of academic conferences, hosting conferences is a very heavy and stressful task, such as building conference websites, sending conference notices, promoting conference promotion, receiving and confirming payments, registering attendees, managing participant information, managing conference submissions and manuscripts, hotel reservations, and other tedious and complex conference management tasks often give the organizers a headache.
And these issues may often have to be faced:
1. A large number of handmade personalized invitation letters, conference certificates, and other documents
2. Receive and review articles via email
3. Unable to update push information in real-time
4. Repeated financial receipt reconciliation
5. Summarize and organize various fragmented conference data …………
System Characteristics
Since its founding in 2011, Yunhuitong (AllConfs) has been developing a conference activity management system (conference website construction, conference website production, conference website development system). Through comprehensive analysis of the actual needs and business processes of conference organizers, years of customer practice, and years of continuous research and development and upgrading, the conference information service management system has been developed and improved, including a self-service website construction system for conference website production, conference schedule management, conference online registration and participation system, conference submission system, conference review system, and achievement display (photo live streaming) The conference activity management system, including poster display and conference service assistance (online payment, financial statistics, invoice statistics, hotel booking, etc.), reshapes the conference process through network information management technology, improves conference efficiency, reduces conference workload, enhances conference visibility, helps the academic network informationization office level at home and abroad soar, and fully experiences the charm of cloud computing
Applicable Conferences
For annual meetings, symposia and international conferences hosted by universities, research institutes and societies, covering pre-conference notices, on-site registration and post-conference archives.
Process & Timeline
Requirements → plan selection → website setup → testing & training → on-site support. Standard-template sites go live within a few working days; customized projects typically take 1-2 weeks including training.
Plans & Pricing
Basic from CNY 5,000 (Chinese or English site, registration, invoicing, 1 CN domain for one year); Universal adds bilingual sites and submission & review; Flagship adds hotel booking, auto-generated invitations and conference proofs, photo live-streaming; Custom is quoted item by item.
Data & Support
All attendee, submission and payment data are exportable and belong to the organizers. Operated by Suzhou Tongkun Information Technology Co., Ltd. Call 021-31006821.
Case: Ice Engineering Conference (Custom)
The 12th National Conference on Ice Engineering (2024, Zhuhai, China) ran on a customized site: VI-based design with registration, submission and schedule modules, rehearsals before opening, real-time data sync during the event, and full data export to the organizers afterwards.
Case: IEEE Series (Bilingual Sites)
IEEE SIDP 2024 (Zhuhai, China) and other IEEE-series conferences used bilingual sites: the English site maintained independently for international attendees with overseas registration, while the Chinese site published localized notices—both driven by one dashboard.
Long-term Campus Use: DUT
The Dalian University of Technology conference site (meeting.dlut.edu.cn) runs on Yunhuitong for ongoing department-level events; over 100 partner universities (incl. DUT and Tongji University) reuse platform templates for quick launch.
Three Tips for Organizers
1) List required modules before choosing a plan; 2) Reserve 3-5 days for trial registration and rehearsal before formal opening; 3) Assign one content owner so notices and schedule changes stay consistent.
Common Issues & Handling
Duplicate registrations (dedup and editing in dashboard); messy submissions (template download and format check at submission); overseas payment (PayPal alongside CNY); last-minute parallel sessions (add and publish in real time).
Service & Response
On-site support during opening and check-in peaks; data-export assistance and post-event review. Delivered by Suzhou Tongkun Information Technology Co., Ltd., supported until the conference ends.
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