Event Management

▪ Invitation

A conference invitation letter, as the name suggests, is a written document used to formally invite specific individuals or organizations to participate in a conference or event. This type of invitation letter usually contains detailed information about the meeting, such as the theme, date, time, location, qualifications of attendees, agenda arrangement, contact information, etc., so that the invitee can have a comprehensive understanding of the relevant content of the meeting and make a decision on whether to attend

Electronic conference invitation letters (automatic generation and distribution of invitation letters) can automatically generate one-on-one invitation letters based on the information filled in by demanders, greatly reducing the workload of staff

▪ Registration for attendance

Registration is the act of participants filling out and submitting personal information, company information, attendance information, and other information that the organizer needs to collect through (paper, electronic, or online) forms in order to qualify for a conference or conference. This behavior aims to ensure that the organizer can identify the identity and eligibility of participants, understand the group and group attributes of participants, and thus determine their participation rights. Registration for attendance typically includes the following key steps:

1. Fill in registration information: Generally, a form containing personal information such as name, contact information, position, and company needs to be filled out< br> 2. Choose registration type: For different conferences, there may be different registration types, such as regular participants, students, special guests, etc< br> 3. Payment options: Provide different payment options, such as online payment, bank transfer, etc< br> 4. Attendee Information Management: Attendees can log in to their account at any time, view and edit their attendance information in the system, and even cancel registration if necessary (there may be certain cancellation policies and fees)< br> 5. Check in and Sign in: On the day of the meeting, participants can use the information provided during registration to check in and sign in, in order to obtain meeting materials and admission credentials.

▪ Online payment

Conference online payment refers to participants using the online fund settlement service provided by the bank through the conference registration platform to complete the payment of conference related fees. This payment process is usually carried out through a payment interface provided by a third party with the bank, ensuring that funds are transferred directly, safely, and quickly from the user's bank card to the account of the conference organizer or relevant institutions.

Allconfs integrates mainstream and commonly used online payment tools such as Alipay, WeChat and Paypal, which can help the conference more conveniently realize the collection of RMB or foreign currency payments

▪ Financial management

Financial management in academic conferences mainly involves the statistics and management of matters related to conference revenue and expenditure

Especially for the summary statistics of attendance fees or layout fees

▪ Hotel reservation and transfer station registration

The hotel reservation and transfer station statistics function in academic conferences is aimed at better serving attendees and ensuring that their accommodation and transportation needs are met during the conference

Participants can directly book hotel rooms on Yunhuitong without the need for additional contact with the hotel

Participants can fill in their pick-up and drop off station requirements on Yunhuitong, including arrival and departure times, locations, flight and train numbers, and other information. The system will summarize and organize these requirements to provide a basis for subsequent transportation arrangements

▪ QR code check-in

QR code check-in is a modern check-in method that combines mobile networks and QR code recognition technology, bringing great convenience and efficiency to the check-in process of events such as conferences and exhibitions

QR code check-in is widely used in various business conferences, government conferences, academic conferences, training activities, company annual meetings, brand promotion events, new product launches, and other occasions. In these occasions, QR code check-in can not only improve check-in efficiency, but also enhance the technological sense and modernization level of the event.

Certificate of attendance

The electronic attendance certificate is provided through an electronic webpage to prove an individual's participation in an academic conference. It is stored and transmitted in electronic format, usually containing the same key information as paper attendance certificates, but with higher convenience and accessibility

Yunhuitong can automatically generate personalized attendance certificates based on user demand information, reducing the workload of conference staff