How to Build an Academic Conference Website: A 4-Step Guide

Conference website building guide

Building a conference website takes four steps: prepare materials → choose a plan (Basic from CNY 5,000) → confirm template and sections → test and go live. Standard template sites launch within days; custom builds take 1-2 weeks, with no coding required from organizers.

Published: 2026-11-04 · AllConfs Knowledge Base

What modules does a conference website need

Functions follow the event lifecycle: notices and calls for papers before the event, registration and submission during, schedules and archives after. Common modules include:

(1) notices and key dates; (2) call for papers with templates; (3) online registration and payment; (4) abstract and full-text submission; (5) schedules with parallel sessions; (6) venue, hotel and travel info; (7) keynote speakers and committees; (8) past-conference archives; (9) bilingual (Chinese/English) sections; (10) QR check-in and badge printing.

Choosing a plan: four tiers compared

Yunhuitong offers four tiers; features scale by tier (see the pricing page for details):

Plan	Price	Best for	Includes
Basic	from CNY 5,000	Small to mid-size conferences	Chinese or English site (one), CN domain, SSL, 10 modules
Universal	Contact us	Regular international conferences	Bilingual, registration & submission, more modules
Flagship	Contact us	Large conferences, full workflow	Submission & review, payment & invoicing, check-in, schedules
Custom	Contact us	Special workflows or branding	Custom development, typically 1-2 weeks

Materials and timeline

Organizers prepare: conference name (CN/EN), dates and venue, committees, topics, key dates, fee items, speaker lists and visual assets.

Timeline: standard template sites launch within days; custom builds typically take 1-2 weeks. Before launch, verify sections, test registration and payment flows, and proofread both languages.

Frequently Asked Questions

Can a non-technical committee maintain the site?

Yes. Notices, schedules and CFP pages are edited from a dashboard with no coding; documentation and phone support (021-31006821) are available.

What happens after the conference?

The site can stay online: past schedules, photos and talks are archived in a past-conferences section as a searchable record.

What is the price range?

Basic from CNY 5,000; other tiers are quoted by configuration. Confirm by phone: 021-31006821.